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Landlord Gas Safety Certificates – Common Mistakes Landlords Make Landlord gas certificates help landlords comply with the law while safeguarding their tenants. These certificates help to reduce the risk of carbon dioxide poisoning by identifying any faulty equipment, flues or pipework that must be fixed. These checks are usually done by a Gas Safe engineer and can be completed in a short time. Digital tools that are integrated into job management systems allow for easy management. Requirements Landlord gas safety certificates are a legal requirement, and landlords must ensure that all of their tenants have access to a licensed engineer to carry out an inspection. This can be accomplished by incorporating a clause in your tenancy agreement that says that the property is accessible to a qualified engineer for Gas Safety checks. This will also make clear to the tenant what will happen should they refuse access. Landlords are required to ensure that their properties have an active CP12 certificate, which lasts for 12 months. It is a good idea to renew the certificate on the same day the previous one expires to avoid the waste of days when the old and new certificates overlap. Recent changes to the law have given landlords more flexibility in when they conduct their inspections. However this doesn't mean that they can shorten their annual inspections. It is important to remember that only engineers registered with Gas Safe Register are legally permitted to work with gas flues, piping, appliances and appliances. If a landlord hires an unregistered engineer and they are liable for a criminal charge. If a tenant is unwilling to allow access for the annual Gas Safety Check, the landlord has to send them a strongly worded letter explaining why they need access and what the inspection will be. If the landlord does not receive an answer, they could take further action such as the issue of a Section 21 Notice or applying to court for an Injunction. Installing inspection hatches will allow the engineer to check for leaks in gas, and to ensure that the appliance shutoff valve is working. Tenants' responsibilities If you lease your apartment in New York City, it's your responsibility to keep the gas lines secure. If you don't, your tenants could be injured in a fire. To ensure the safety of tenants, make sure that you have your NYC apartment's gas inspection conducted by a qualified engineer. You should also ensure that your tenants have easy access to the gas supply. If you are not sure about your obligations, consult an New York Apartment Injury Lawyer as soon as you can. If you receive a gas safety certificate for your landlord it is important to provide your tenants with the report at the beginning of their tenancy or as soon as possible after the check is completed. It should be displayed prominently in the building. If you're the owner of a property that has shared appliances, you can divide the appliances and flues into separate parts to ensure that each one gets their own gas safety inspections. Sometimes, tenants who refuse to allow the engineer perform the safety checks. This usually happens because they feel it's an invasion of privacy or because they're involved in an argument with the landlord. Make what is a landlord gas safety certificate to remind them that carbon monoxide can be a deadly gas and it's your legal responsibility to safeguard them. If your tenants aren't willing to allow the gas engineer to conduct the test, it's worth including an agreement that states that they must permit access for maintenance and safety checks. The tenancy contract should specify the conditions for when you can disconnect gas supplies and when it is permissible. You should also give the employee a method to identify themselves as a unique individual for example, a scanned-in signature, employee ID, or a payroll number that is unique to them. Accessible Every property that houses a gas appliance such as a boiler should be equipped with a gas safety certification. If a landlord fails to renew their certificate is subject to massive fines and also the possibility of making tenants uncomfortable. To avoid this, it's important that landlords ensure that their certificates are current by scheduling an annual check of their tenants' gas. The cost of a safety check for gas appliances is determined by several factors, including the location of the home and the amount of gas appliances within the house. In general the gas safety check costs between PS35 and PS150 per property. However, the price can vary significantly depending on the location and gas company that is used. Tenants must be provided by landlords with an original copy of their gas safety certificate that is referred to as a CP12. The document must be handed out to existing tenants within 28 days of the inspection having been completed, and new tenants must receive it within 28 days of settling into the property. The landlord must display a copy of CP12 at the property and make sure it is readily accessible. Tenants can ensure that their landlord holds a valid gas certificate safety by making sure that they have access to the gas and any appliances that belong to them aren't connected to gas mains. They should also check for clunking noises, black marks on appliances or other signs of problems with the gas system. They should immediately notify the landlord if they see any of these indications. If a landlord is not capable of gaining access to the property for a gas safety check the landlord must prove that they took all 'reasonable steps' to be in compliance with the law. This could include making repeated attempts to conduct checks and writing to tenants to inform them that safety checks are required by law for their protection. Expiry date Gas safety certificates must be kept up-to-date by landlords. In the absence of this, it could lead to unexpected dangers for tenants and could lead to fines from regulatory bodies. Failure to renew a certificate within the stipulated timeframe can cause the insurance policy of a landlord to be cancelled. It's not always easy to navigate the complex regulations that surround these certificates. There are a few common mistakes that landlords make when they conduct these checks, and they should be aware of these to avoid them. Landlords are legally obligated to arrange annual gas safety tests of all the appliances on site and flues. They must also provide copies to tenants who have rented the property within 28 days of the test, as well as new tenants at the start of their lease. They must also place a copy of the test in a prominent place in the property. Landlords must keep a record of these tests at least for two years. Since the 6th April 2018, regulations have been changed to give landlords greater flexibility when it comes to scheduling their gas safety inspections. This change permits landlords to get their gas safety check completed up to two months in advance of the due date while keeping the current expiry date. However, it is still important to make sure that a check is scheduled prior to the date of expiry, and not to presume that there is a grace time. If a landlord fails to get their gas safety inspections completed before the date on which their current certificate expires, they'll be unable to let their property until they have had the new checks completed. Landlords should be aware that this is a serious breach of regulation and they could be subject to significant fines. Recommendations As a landlord you must ensure that your gas safety certificate is current at all times. Keep copies of your prior certificates for a minimum of two years. You must shop around to find the best price. Prices may vary. During the inspection, you will be given the Landlord Gas Safety Record. This is crucial to give new tenants with the necessary documents before they move in and to demonstrate that you are in compliance with the law. The record contains the details of all gas appliances checked and their locations. It also includes the dates of the test and any actions taken by the engineer. It must also include the name and registration number of the engineer who carried out the test, along with an identifier that is unique to the test. This could be an electronic signature, a scannable identification card, or a payroll number that is unique to the operative. The engineer will record any flues or appliances that are unsafe on the safety check record. The landlord is then required to make the necessary repairs. If the issue is not fixed within a reasonable amount of time, the engineer will remove the gas supply. Landlords have a number of responsibilities to their tenants, and keeping up-to-date with regular gas safety checks is one of the most important. If a fatal accident happens and a landlord fails to comply with the regulations could be fined or even jailed.